OIL AND NATURAL GAS CORPORATION LIMITED
INTEGRATED TRADING DESK
NEW DELHI - 110 001

Integrated Trading Desk [ITD] of ONGC Group organizes import/sale of crude oil and export of Petroleum Products and Petrochemical Products for ONGC group of companies through tendering procedure. ONGC Group includes Oil and Natural Gas Corporation Limited (ONGC), ONGC Videsh Limited (OVL), ONGC Nile Ganga BV (ONG BV) and Mangalore Refinery and Petrochemicals Limited (MRPL). Only overseas counter-parties registered on Mailing List(s) of ONGC are eligible to receive Tenders and participate against them by submission of bids.

ITD, ONGC invites Requests for Registration from prospective overseas vendors, for participating against tenders of ONGC Group, as a direct supplier/buyer. Interested vendors are requested to kindly fill up the following registration form and submit it, as per the requirements mentioned. For convenience, Guidelines for filling up the Form are also available in other link file. However, it may please be noted that mere submission of an application by a vendor does not guarantee registration on ONGC Mailing Lists. ONGC reserves the right to reject any application without assigning reasons thereof.

While making request for registration, prospective overseas vendors shall ensure that:
1. They have three years experience in Oil Trading or Petrochemicals Trading or both (as the case may be), as on date of application.
2. They are in profits in immediate previous three financial years.


FORM FOR REGISTRATION OF VENDORS

(TO BE FILLED IN BY PROSPECTIVE FOREIGN SUPPLIER/BUYER)
(To be submitted on the Letter Head of the Applicant Company)

 
A. GENERAL
(I). Name of the Company  
(II). Nationality/Country of Incorporation  
(III). Corporate Headquarters  
(IV). Date of Incorporation A Notarized copy of Certificate of Incorporation may kindly be enclosed.
(V). Year, since trading in oil, with core business activity  
(VI). Corporate Status(Listed, Pvt. Ltd., Partnership firm etc.) (Request from Indian Parties would not be considered).
(VII). Name(s) of the Country (ies) in which assets of your Co. are situated. (Nature of assets may kindly be indicated)
(VIII). Name of the Chairman/ President/ Managing Director  
(IX). Dept. and/or person to be contacted by ONGC  
A. Telephone nos. Office
B. Fax nos.  
(X). Mailing Address
Official Website Address		  
(XI). Telex nos.  
(XII). Email address(s)  
(XIII). Overseas Offices (Names of contact official and telephone/ fax/ telex nos./mail ID may kindly be provided)
(XIV). Parent/ Holding Company, if any (and its main business) (Proof, if wholly owned subsidiary, may kindly be provided)
(XV). Subsidiary (ies), if any (and its main business)  
(XVI). Credit Rating of the Company by international agencies like Standard & Poors, Moody’s, MRC or D&B. Rating with documentary evidence may kindly be provided.
   
B. INTERESTED IN (Only if having relevant experience in Trading in I and/or II below)
(I). Supply/ Purchase of crude oil  
(II). Supply/Purchase of Petroleum (Refined) Products (Names of the Product(s) viz. Naphtha, Motor Gasoline, Jet/ Kero, Gasoil, VGO, Fuel Oil etc.)  
(III). Purchase of Petrochemical Products (Names of the Product(s) viz. Mixed Xylenes, Para Xylenes, Propylene, Benzene etc.)  
C. Bank References
(At least Two)		 Bank name:
Address of the Bank:
Account Officer:
E-mail address:
Fax nos.:
D. Trade References
(For making enquiries during the course of registration, with whom trading transactions have been entered into during the last two years)
(At-least Four)
 Name of the Business/Trade Partner:
Address:
Contact Person/point:
E-mail address:
Fax nos.:
Note: The applicant entity shall have no objection to making enquiries by ITD, ONGC directly to the given references during the course of Registration. 
E. VOLUME/VALUE OF PHYSICAL TRADE FOR CRUDE/ PRODUCT/ LPG
Petrochemicals (Immediate Previous Three Years)
(IN MT)
DESCRIPTION(Volume)

2006

Term
Spot

2005

Term
Spot

2004

Term
Spot
1. Crude Oil
2. Petroleum (Names are indicative only)
  • Gasoil
    		•
  • Jet/Kero
    		•
  • LPG
    		•
  • MS/ Naphtha
    		•
    3. Petrochemicals (Names are indicative only)
  • Mixed Xylenes
    		•
  • Para Xylenes
    		•
  • Propylene
    		•
  • Benzene
    		•
       
       
       
       
       
       
       
       
       
       
       
       
       
       
       
       
       
       
       
       
       
       
       
       
    (To-date data for the current year may also be given)
    (IN Mill. USD)
    DESCRIPTION(Volume)

    2006

    Term
    Spot

    2005

    Term
    Spot

    2004

    Term
    Spot
    1. Crude Oil
    2. Petroleum (Names are indicative only)
  • Gasoil
    		•
  • Jet/Kero
    		•
  • LPG
    		•
  • MS/ Naphtha
    		•
    3. Petrochemicals (Names are indicative only)
  • Mixed Xylenes
    		•
  • Para Xylenes
    		•
  • Propylene
    		•
  • Benzene
    		•
       
       
       
       
       
       
       
       
       
       
       
       
       
       
       
       
       
       
       
       
       
       
       
       
    (To-date data for the current year may also be given)

    Notes:
    1.    The Physical volume traded in the international market should only be given in the above format, separately for Purchases and Sales.
    2. The inter company/group transactions may kindly be excluded and given separately in the above format.
    3. Kindly confirm that above volumes do not include paper transactions, traded by the party seeking registration.

    (II) Names of Suppliers/ Customers
    1. SUPPLIERS (In immediate previous three years)
    2006 2005 2004
         
    1. CUSTOMERS (In immediate previous three years)
    2006 2005 2004
         
    If all the names of suppliers/ customers for sale and purchase of Crude oil, Petroleum Products and Petrochemicals (as the case may be) can not be given, please furnish names of at-least 10 major suppliers and customers in the previous three years.
    (III) The details of on-going term contracts, for sale and purchase of Crude oil (Grade-wise), Petroleum Products (product-wise) and Petrochemicals along with name of the suppliers/customers and volume, may also be given.
     
    F. FINANCIAL HIGHLIGHTS (Previous three years): ( Year ended on_______)
                                                                                                                                                                               (In USD)
    NAME OF THE PARTIES (Volume)

    2006

    2005

    2004
    1. Net Sales/ Turnover (from Oil Trading, Petrochemical Trading or both-as the case may be)      
    2. Other Sales/ Activities      
    3. Net Profit      
    4. Capital      
    5. Reserves      
    6. The policy and practice used for valuation of the open/outstanding positions at the end of the year in terms of US Dollars.  
    7. Any other relevant and known information of the company that is likely to impact profitability of the company in the short term)  
    (Projected/Estimated Data for the current year (2007) may also be given)

         G.

    		 ANNUAL/FINANCIAL REPORTS : (Kindly submit printed/certified audited accounts along with Directors’ and Auditors’ Report, Notes on Accounts for the previous three years and other related published information, if any.)
    H. OTHER BUSINESS ACTIVITIES : (Percentage of their turnover with total turnover, for the past three years, may kindly be furnished).
    I. OTHER INFORMATION:

    (I).

    Equity Crude Oils.

    (Owned/Operated)    		 : (Details of production and volume traded in the international market is desirable)

    (II).

    		 Refinery (ies)
    (With location and capacities)    		 :  
    (III).

    		 Tanker(s) (Owned/Chartered) :  

      (IV).

    		 AOT Certificate issued by Singapore Govt., if applicable. : (Notarized copy may please be attached)
    (V).

    		 Is the Company facing at the time of seeking registration any known legal disputes that are likely to adversely affect the performance of contracts/ meeting its financial commitments? :  

    (VI).

    		 Principal-to-Principal Dealings. : (An undertaking may please be given that all the transactions shall be carried out on a Principal-to-Principal basis without using services of any Intermediary/ Agents.
    (VII). Please confirm to submit any Parent Corporate Guarantee/ Bank Guarantee/ Bid Bond, if required, as per policy of ONGC. :  
    (VIII). Please confirm whether applicant company or its Group/ Subsidiary/ Affiliate/ Parent Company is currently registered with IOC/ BPCL/ HPCL - If yes:

    (A)      On which mailing list (Import/ Export).

    (B)        Date of Registration

    (C)      Whether any cargo (es) were/ are awarded during such period.

    (D)      Proof of registration.  

    		:  
    (IX). Advice Details of your Banker(s), through which you wish to deal with ONGC for import/export /sale contracts, if registered.    Bank name with its credit rating*:
    Address of the Bank:
    Account Officer:
    Telex/fax nos./mail ID:
    *Proof of credit rating may please be provided.
    (X). Other relevant information, if any. :

    (To be submitted on the Letter Head of Company)

    PLACE:

    DATE:

    (SIGNATURE)
    AUTHORIZED PERSON
    Checklist:
    Please check before submitting:
    1. Has the prescribed Format been taken?
    2. Has it been printed and filled-in on Letter-Head of the Applicant Company?
    3. Has it been filled-in completely and the applicant company meets the criteria of profitability and experience in oil trade for three years?
    4. Has it signed by the authorized person and Date and Place of submission indicated?
    5. Has it been supported with requisite documents, inter-alia the following, which are mandatory:
    a. Notarized copy of Certificate of Incorporation
    b. Audited Annual/Financial Reports for the immediate previous three years either in published form or certified copies thereof
    if answer to all the above is YES, then
    Forward it to:

    Dy. GENERAL MANAGER (F&A),
    HEAD, INTEGRATED TRADING DESK [ITD],
    OIL AND NATURAL GAS CORPORATION LIMITED,
    10TH FLOOR, KAILASH BUILDING,
    26, KASTURBA GANDHI MARG
    NEW DELHI – 110 001

    FAX NO. : +91 11 23765174
                      +91 11 23765175
    E-mail: registration_itd@ongc.co.in

    Explanatory Note:
    *Years are indicative only. Details shall be furnished under respective column/Clause for LAST THREE CONCLUDED FINANCIAL YEARS. For instance if the request is submitted in or after January 2007 and Financial Year closes on 31st December, then furnish details for the years ended 31st December 2006, 2005 and 2004 and if Financial Year closes on 31st March, then furnish details for the years ended 31st March 2006, 2005 and 2004. However in the latter case, details shall be updated on close of the Financial Year ending on 31st March 2007.

    If during the course of registration, any further Financial Year is closed, then details under respective columns/Clauses needs to be updated with details of such closed year as we consider details of only LAST THREE CONCLUDED FINANCIAL YEARS on the date of consideration of request.

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